A SUPPLIER'S GUIDE TO GENESEE COUNTY
Genesee County wants to ensure that all interested suppliers are given a fair and equal opportunity to bid on County business. Our goal is to obtain the best value and service possible for public monies spent, at all times maintaining the highest standards of business ethics in our dealings with suppliers.
Contact the Purchasing Department
Supplying all departments, designated boards, and commissions of the County is the responsibility of the Genesee County Purchasing Department, located on the second floor of the Genesee County Administration Building, 1101 Beach Street, Room 200, Flint, Michigan,
(810) 257-3030, FAX (810) 257-3380.
The Purchasing Department is composed of two divisions:
Purchasing Motor Pool
The procurement function is accomplished by competitive bidding based on pre-determined specifications. This Department also handles the sale of obsolete or salvageable material, and numerous other administrative functions.
If you are interested in bidding with the County, you should submit a Supplier's Application Form. This may be picked up at the Department or requested by phone. After we receive your application, you can look forward to receiving requests for quotations.
County Purchasing Regulations require sealed bids or proposals for contracts exceeding $20,000. Smaller purchases may be by written quote or telephone quote.
The quotation method selected is based on the nature and importance of the contemplated purchase or service, the urgency of the requirement, general trade practices and market conditions, and the amount of the expenditure.
When submitting a sealed bid or proposal to Genesee County, be certain to follow all instructions and submit all documentation indicated in the bid documents.
Return quotes prior to closing date
Quotations must be returned to the Purchasing Department prior to the closing date and time specified on the request for bid. They are time-stamped on receipt and placed in a file, pending the prescribed closing time. Quotations are opened in public normally at the time specified for closing. Representatives of firms who have submitted quotes are welcome to attend. Quotations received late will not be opened.
It is solely the supplier’s responsibility to see that quotations are received at the Purchasing Department. Quotations reaching other County offices are considered late unless timely received in the Purchasing Department.
Bid requests covering County contracts are advertised in the Legal Notices section of The Flint Journal at least fourteen (14) days prior to the closing date, usually on Sunday. Construction contracts are also advertised in the Dodge Reports.
Genesee County maintains a prevailing wage policy on all construction and improvements of County owned property. Suppliers bidding on County business must comply with this requirement.
All procurement activities are conducted according to the Genesee County Purchasing Regulations, a copy of which is on file and available for inspection at the Genesee County Purchasing Department.
Each sealed bid for Genesee County business must be accompanied by a Certificate To Do Business With Genesee County.
Each bid over $40,000 submitted to Genesee County for construction must include an executed Major Contract Addendum Affidavit(s). Bidders are required to demonstrate their efforts to involve Minority, Female, and Handicapper owned subcontractors.
In addition, Contractors performing construction for Genesee County must agree to the Local Workforce Requirement by hiring at least 50% Genesee County residents for any County project.
Further information on these requirements may be obtained from:
Genesee County Office
of Equity and Diversity
1101 Beach Street, Room 328
Flint, Michigan 48502
(810) 257-3028
(810)-768-7943 fax
In order to increase the development and awareness of environmentally sound products, Genesee County Purchasing Department staff ensures that wherever possible and economical, specifications are amended to provide for expanded use of products and services that contain the maximum level of post-consumer recyclable waste and/or recyclable content, without significantly affecting the intended use of the product or service. It is recognized that cost analysis is required in order to ensure that the products are made available at competitive prices.
In order to maintain and promote professionalism in all aspects of its mission, the Genesee County Purchasing Department maintains membership in the National Institute of Governmental Purchasing, the Michigan Public Purchasing Officers Association, and the National Association of Purchasing Management.
The Department subscribes to and supports the professional standards and ethical principles of these organizations.